Priority is given to FAC building occupants. If it is showing as "web request," your reservation is still pending. This ensures that the room will be available. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). No exceptions will be made. EMS Software is a room scheduling platform with an online reservation request portal. What types of spaces do the WCP have for reservations? Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Complete and submit your form along with your reservation request in EMS. The Mustangs Amplified Sound Area is the area bounded by the sidewalk on the east side of San Jacinto Boulevard, by the west wall of the Texas Memorial Museum, and by the outer edge of the two stairways on either side of the lawn. Please click on one of the tabs below for information. Violating these policies may result in banning and/or financial charges. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. Browse Policies How To Reserve Study Rooms Capacity: 231 - Media: full media console. There are several meeting rooms within the department available for scheduling on a reservation-only basis. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. If so, you will need to download and install this app to use AirMedia. Electricity is available. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. Click here to reserve space. Our new reservation software is now live! 790 fixed seats in orchestra level and 360 in balcony. When reservations are processed the space is taken out of available inventory. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Non-university affiliated groups (special use) may only use the Texas Union for life celebration events including weddings, parties, quinceaeras, etc. The PCL Group Study rooms are reservable spaces for groups of 2 or more. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. If so, you will need to download and install this app to use AirMedia. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. Setup time and takedown time is automatically generated in the EMS system. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. Group Study Room Instructions. Reservations are limited to 4 hours total per EID per week. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. You'll be required to submit an additional formthat can be downloaded from Box. Office of Research Support and Compliance (RSC). For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. . We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). Classes and exams have first priority in GPCs. The form can be downloaded from Box. Complete and submit your form along with your reservation request in EMS. McCombs School of Business A group is defined as two or more students. Reservations outside of these dates will not be accepted. This system is more intuitive and mobile friendly. Room Reservation Form The following requests are restricted to the faculty, staff, and students for the economic department. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Thank you! back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. Using this caterer requires no additional forms or meetings. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. Ten meeting rooms in Student Services Building (SSB) are reserved by priority according to SSB Policies and Procedures. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) Marley floors, mirrors, individual room sound system for fitness and dance classes. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. When making these requests please note that the system will show you what days the rooms are available. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . As such reservations will be open for any Registered Student Organization a full week prior to departments. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. Reservations outside of these dates will not be accepted. STAY INFORMED Engineering Education and Research Center (EER) 2501 Speedway, Austin, TX 78712 Upcoming Events Paid Brain Computer Interface study For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) Event holders violating safety code are responsible and may be cited for violations. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. Presentation Practice Rooms are intended for use by groups that need to use the media provided. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). Library group study rooms are NOT available for class meetings, review sessions or extended office hours. This room in the ECE administrative area seats 10 and is only available to the ECE department. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. Tables, moveable chairs, and dry erase boards. A recurring room request is limited to two hours blocks per week. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. What kind of space are you looking for? Computational Engineering and Sciences- A.C.E.S. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. 2.122 Convocation CenterCapacity: 231 - Media: full media console, 3.134 Conference RoomCapacity: 14 table seats, 12 side seats, 4.132B Old LibraryCapacity: 40 - Media: projector and screen, Capacity: 20 - Media: projector and screen, NHB 6.204 Large Conference RoomCapacity: 20 - Media: projector and screen, NHB 6.408 Conference RoomCapacity: 20 - Media: television, WEL 3.202 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, WEL 3.204 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, Department of ChemistryWEL 3.212105 E 24TH ST. Austin, TX 78712-1224, Department of Chemistry, College of Natural Sciences, The University of Texas at Austin, Graduate Office: 512-471-4538Undergraduate Office: 512-471-1567Chair's Office: 512-471-3949, Login | IT Help Request | Webmail | Sitemap. Indoor Room Reservations. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Please call the reservations office at 512-475-6628 to set up a meeting space tour with one of our staff based on availability. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Requests are processed within 1-2 business days. engr education and research center (eer - 0223) 2501 speedway, austin, tx 78712 Events must be chaperoned. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. The room has 12-16 seats and is available to the UT Community. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. College of Pharmacy Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. You should be prompted to log in with your EID and password (and DUO). Yes. The times for setup vary depending on room. ASE Meeting Spaces For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Nor are the rooms to be used for study sessions. Clean up the room before you leave so that it is ready for the next group. You will receive a confirmation once the reservation is finalized. They include movable furniture, Reserve a room. College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. Walk up groups take precedence over individuals. WCP doesnt provide parking. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. General Information. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. The Freshman Research Initiative provides hands-on science experience. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. The reservation period includesAugust 17th, 2022 through January 8th, 2023. Reserve a room. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. If you are 15 minutes late, you forfeit your reservation. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. 512-232-5400laits-av-help@utexas.eduhttps://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. This room does not have a door for privacy. The University Unions serves to meet your meeting and event needs. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Please log in with your UT EID email address (example: uteid@austin.utexas.edu). All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Reservations for registered student organizations openedat 10:00am on Tuesday, May 3rd, 2022. You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. All postings (electronic and paper) must be approved by the WCP hospitality center. Otherwise, you can send an email to Arturo for availability. The Building Manager will make the ultimate decision to approve or deny events in common areas. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. Only the area within the stone circle is reservable. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). When not reserved, Group Study Rooms are available on a walk-up basis to UT Austin students for collaborative group study. Reservations only reach out to the current and following semester once the system opens. Supplies for meeting rooms may be found in the SSB Management Office. See below for details. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. Complaints of disruption shall be reported to the Building Manager. Priority is given to FAC building occupants. What does the First Available Booking Date Violation message mean? Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. (This will download a zip file from the Crestron site). GPCs will not be scheduled for quizzes, exams, or paper turn-ins. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. Outdoor Room Reservations. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. You may contact them at ypp@utexas.eduor visit their website. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. College of Natural Sciences Some rooms will require online reservations and some are open on a first-come first-served basis. Non-UT Login UT Login EMS allows you to manage your program details: SERVICE ALERT: The UFCU Room at the Perry-Castaeda Library will be closed on Sunday, March 5, for an event. Due to construction this space cannot be reserved at this time. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. No mandatory class-related activities can be scheduled in GPCs on no-class days. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA The space is managed by Student Activities. Please submit requests at least 2 working days in advance. College of Liberal Arts Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. The rooms are normally unlocked upon arrival. Food and beverages are not allowed in the auditorium space. You'll be required to submit a form to use the space. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Floors: 09: Gross Sq. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. What does the violate building hours message mean? Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. Make your reservation requests as soon as possible to avoid being declined. Visit the meeting rooms page to view a list of rooms. Sign up in UT Learn for RG Room Scheduling System to learn how to use the system, or refresh your memory with the RG Room Scheduling System training presentation. In addition to this, the WCP food Waiver and EHS form is required. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. 30 minutes) so adjust accordingly. Seminar Room with tables, chairs, and chalkboards. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. 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